1. Who we are
Jetvexa Limited (“we”, “us”) is registered in England and Wales, number 17285795, at 16-20 Regent Street, Leeds LS2 7QA, United Kingdom. We are the data controller for the personal data described below. Contact: yusuf@jetvexa.com.

2. What data we collect

• Enquiry and RFQ data: name, job title, company, email, phone or WhatsApp number, part numbers requested, aircraft type, destination, and your messages.

• Buyer and supplier records: company registration and ownership details, contact details, and documents provided for vendor approval or screening.

• Commission and invoicing records: details of transactions we introduced and the information we need to invoice our commission.

• Screening data: results of sanctions and restricted-party checks on companies and individuals connected with a transaction.

• Website data: technical information such as IP address, device and browser type, and pages visited, collected through cookies and similar technologies that make the site work (see our Cookie Policy).

• Communications: emails, WhatsApp messages and call notes.

We do not collect payment card details. Buyers pay suppliers directly for parts.

3. How and why we use it

• Responding to enquiries, finding suppliers and passing on offers: legitimate interests, or steps before a contract.

• Coordinating transactions between buyers and suppliers: legitimate interests.

• Invoicing and collecting our commission: contract and legitimate interests.

• Sanctions, export-control and anti-fraud checks, and record-keeping: legal obligation and legitimate interests.

• Quality, supplier and counterfeit-parts controls: legitimate interests.

• Keeping our website secure and working: legitimate interests.

• Defending legal claims: legitimate interests.

4. Who we share it with

• Suppliers. To obtain offers and arrange the transaction, we share your name, company, contact details, the part requested, the destination and end-use information. We usually share identifying details only after you have accepted our Terms of Business and screening is under way.

• Freight forwarders and couriers, where needed for delivery.

• Screening providers, accountants, insurers, auditors and legal advisers.

• IT and service providers (website hosting, email), under written contracts.

• Authorities, where required by law or to report suspect parts.

We do not sell personal data.

5. International transfers
We work with buyers and suppliers worldwide, so your data may be transferred outside the UK, including to Africa, the Middle East, Europe and the US. Where required, we use safeguards such as the UK International Data Transfer Agreement or Addendum, standard contractual clauses or adequacy decisions, or rely on a lawful exception such as performing a contract.

6. How long we keep it

• Enquiries with no resulting transaction: 24 months.

• Transaction, commission, quality and screening records: 6 years from the transaction.

• Website technical data: only as long as needed to keep the site secure and working.

7. Your rights
You may ask to access, correct, delete, restrict or port your data, and to object to processing. Contact yusuf@jetvexa.com. We will reply within one month. You may also complain to the Information Commissioner’s Office (ico.org.uk) or your local data protection authority. Depending on where you live, laws such as the Nigeria Data Protection Act 2023, South Africa’s POPIA or Kenya’s Data Protection Act 2019 give you similar rights.

8. Security
We use access controls, encryption in transit (HTTPS), backups and confidentiality obligations. No system is perfectly secure. We will notify authorities and affected people of breaches as the law requires.

9. Marketing
We do not currently send marketing emails or newsletters. If we start, we will ask for consent where the law requires it, include an unsubscribe link, and update this policy.

10. Messaging platforms and communications
You may contact us on WhatsApp for convenience. Offers, orders and confirmations are made by email. We may keep WhatsApp messages and call notes about enquiries as business records. If you use WhatsApp or another platform, that platform’s own policy applies to its handling of your data.

11. Changes
We will post updates on this page and change the date above.